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OUR SERVICES
Kenya Payroll Services
Accurate, on-time payroll for Kenyan employers — PAYE, NSSF, SHIF and the Affordable Housing Levy computed correctly, payslips issued, and statutory returns filed. Run it yourself with our tools, or hand it to our Nairobi team.
WHAT'S COVERED
Every Statutory Deduction, Computed Right
- PAYE computed on current KRA graduated bands
- NSSF contributions (February 2026 rates)
- Social Health Insurance Fund (SHIF)
- Affordable Housing Levy (AHL)
- NITA training levy
- HELB deductions
- Net pay, PDF payslips & P9 deduction cards
- Bank transfer files & statutory returns
YOUR OPTIONS
Three Ways to Run Payroll
Free Excel Template
Free Excel Payroll Template
Our updated payroll workbook with February 2026 NSSF rates — compute PAYE, NSSF, SHIF and AHL in a spreadsheet you fully control. Free download from our tax site.
Payroll Software
MshaharaPro by K&A
Kenya payroll SaaS built for the 2026 Finance Act — one-click KRA exports, automated PDF payslips, maker/checker approvals, and an employee self-service portal. Free for up to 5 employees.
Done For You
K&A Managed Payroll
Send us your monthly payroll inputs and our Nairobi team handles the computations, payslips, and statutory filings — you simply review and approve.
MSHAHARAPRO
Built for Kenya’s 2026 Finance Act
- Live NSSF, SHIF, AHL & PAYE calculations aligned with the latest KRA rules
- One-click KRA exports — iTax P10, NSSF & SHIF bypass files, bank transfer CSVs
- Multi-tenant architecture — each company’s data fully isolated
- Maker/checker dual-control approvals, audit logs & payroll locking
- Automated PDF payslips emailed to employees on schedule, with YTD summaries
- Employee self-service portal — payslips and P9 tax deduction cards on demand
MSHAHARAPRO PRICING
Start Free, Scale as You Grow
| Item | Cost |
|---|---|
| Free 1–5 employees — basic payroll, PDF payslips, email support | Ksh 0 |
| Starter 6–20 employees — full statutory compliance (PAYE, NSSF, SHIF, AHL), P9 export, bank CSV export, email payslips, audit log | Ksh 2,500/mo |
| Growth 21–50 employees — everything in Starter, plus iTax P10 / NSSF / SHIF exports, custom report builder, multi-user access, priority support | Ksh 5,000/mo |
| Business 51–150 employees — maker/checker approvals, AI Payroll Assistant, bulk email payslips | Ksh 10,000/mo |
| Enterprise 151–500 employees — custom integrations, SLA guarantee, dedicated account manager | Ksh 15,000/mo |
Annual billing includes 1 month free. Pay via M-Pesa or card through Pesapal. Sign in at mshaharapro.com.
FAQ
Payroll Questions, Answered
Is MshaharaPro really free for small teams?
Yes — teams of 1–5 employees get basic payroll, PDF payslips, and email support free. Paid plans start at Ksh 2,500/month for 6–20 employees.
Where do I download the Excel payroll template?
From our tax site at tax.kagikoassociates.com/payroll — the workbook is updated to the February 2026 NSSF rates and is free to download.
Can K&A run our payroll for us instead?
Absolutely. With managed payroll, you send us your monthly inputs and our Nairobi team handles computations, payslips, and statutory filings. Talk to us and we will set it up.
Does MshaharaPro handle the 2026 Finance Act changes?
Yes — it was built specifically for the 2026 Finance Act, with live NSSF, SHIF, Affordable Housing Levy, and PAYE calculations aligned to the latest KRA rules.